Human Resources and Administrative Manager

REPORTING RELATIONSHIP: Reports to the Executive Director

POSITION OVERVIEW: The Human Resources and Administrative Manager is responsible for the following functions: Ensure Compliance for employer and employee with federal and state Human Resources Laws; Human Resources records management; Human Resources support for the Executive Director and supervisory staff; Payroll, Benefits and 403(b) administration. He or she directly supervises the staff member(s) who support the Office, IT, Facilities, and Volunteer programs.

POSITION RESPONSIBILITIES:

Human Resources

    · Ensures that organization and all its employees comply with federal and state human resources laws
    · Maintains all confidential human resource files and all necessary human resource records
    · Assists the Executive Director and other appropriate directors in human resources recruitment and administrative management
    · Oversees and administers payroll and PTO
    · Maintains the Employee Handbook
    · Monitors Employee Handbook policy and procedure compliance issues
    · Assists the Executive Director with planning and implementing monthly Staff Day
    · Facilitates employee training
    · Maintains OSHA and HIPAA compliance

Benefits

    · Manages all aspects of organization’s Benefits administration, including medical, dental, vision, life and 403(b) program

Office

    · Manages insurance contracts
    · Orders and inventories supplies as necessary
    · Ensures proper administrative involvement and support for fund raising events and programs
    · Supports Executive Director as needed

IT

    · Supervises IT staff to ensure that all organizational IT needs are met, including computer software and hardware needs, telephone and building security

Facilities

    · Ensures that facility, grounds and equipment are maintained safely and are in good working order
    · Executes and maintains contracts with third-party facilities contractors and suppliers


Volunteer Program

    · Supervises Volunteer Coordinator and ensures that all volunteer needs for organization, including office and special events, are met


Finance

    · Assists the Executive Director and other staff in budget process
    · Works with Controller to research finance issues and resolve problems

General

    · Reports suspicion of animal abuse or neglect to Director of Animal Care and Executive Director immediately.
    · Reports any unsafe working conditions to Executive Director immediately.
    · Maintains client, donor, volunteer and staff confidentiality at all times.
    · Follows Standard Precautions and other safety regulations at all times.
    · Attends staff meetings.
    · Participates in shelter events as requested by Executive Director.
    · Performs other duties as requested by the Executive Director, Director of Animal Care and Controller.

POSITION REQUIREMENTS

Education Requirements

    · Bachelor’s degree in business, human resources management or a related field.

Experience Requirements

    · Minimum of three years working in a Human Resources or related department.
    · Minimum of three years working in a supervisory role, preferably in Human Resources or a similar function.
    · Must be familiar with current Human Resources laws.
    · Minimum of one year experience with Benefits Administration.
    · Competent in using Microsoft Office – Outlook, Word, Excel and Access.

Personal Requirements

    · Feels and expresses a genuine liking for animals and for working in an animal care environment.
    · Supports Operation Kindness’s mission and understands how it is organized and functions as a non-profit organization.
    · Is able to work equally well with paid staff members, clients and volunteers.
    · Is able to relate well to persons with varied backgrounds and beliefs.
    · Has a positive attitude; is open to new ideas.
    · Excellent verbal and written communication skills
    · Detail-oriented with ability to multi-task on a variety of projects concurrently
    · Physical Effort: Position requires lifting and carrying animals and shelter materials weighting up to 40 lbs; when animals or materials weigh over 40 lbs, another staff member will assist in the lifting and carrying. Position also requires sitting or standing for extended periods of time and speaking over the telephone.
    · Working conditions: May be exposed to unpleasant odors, noises and animal feces. May be exposed to bites, scratches and animal diseases.

Compensation

    · Position is permanent, full-time and exempt
    · Compensation dependent on qualifications


Limitations and Disclaimer

Operation Kindness is an equal opportunity employer. We encourage all qualified individuals to apply for open positions regardless of race, color, religion, sex, age, national origin, sexual orientation, qualified disability, marital, veteran or any other legally protected status.

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as required by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

I acknowledge that I have received and read my current job description and I agree to comply with such job descriptions and practices as a condition of my employment. I acknowledge that this job description supersedes all other job descriptions.

Reviewed on: ___________________

______________________________
Employee Signature Date


______________________________
Supervisor Signature Date


Copy: Personnel File

To APPLY for this position, you will need to send us your RESUME, COVER LETTER, and SALARY REQUIREMENTS (REQUIRED).  In addition, you will need to complete a job application if we request you to come in for an interview.

APPLICANTS CAN APPLY BY EMAIL: